Hours and Contact Information

  • Facility Operations is open during regular business hours 7:45 am – 4:30 pm (Mon-Fri) during the school year and summer hours 7:30am – 4:00pm (Mon-Fri) to assist with reservation requests. 
  • Facility Operations can be reached by calling 701-483-2148 or emailing dsu.facilities@dickinsonstate.edu

Event Request and Agreement

Until DSU approves an Event Request Form and a Facility Usage Agreement is fully executed, there is no legal or binding agreement between DSU and the Event Sponsor making the request.

The Event Sponsor shall not advertise the event location until DSU has fully approved the submitted Event Request Form and has been in contact with the Event Sponsor about the confirmation of the space. Advertising such event(s) prior to this time may jeopardize future use of DSU facilities. DSU is not responsible or liable for costs/damages associated with advertising, printing, etc.

Request Process

  • Events should be requested through the DSU Event Request Form online. Once the form is received, the representative from DSU Facility Operations will contact the interested party to discuss room availability, technical needs, estimated fees, insurance requirements and rental procedures.
    • Event Request Forms should be submitted at least 7 business days in advance of the event. Exceptions may be approved at the discretion of facility operations.
    • Dorothy Stickney Auditorium requires additional approvals, fees, and should be requested at least six months advance notice. Events requested fewer than 6 months in advance may not be approved.
  • The Facility Operations will provide a Facility Usage Agreement to the Event Sponsor, with the agreed upon dates, times, space, and estimated charge.
  • The Event Sponsor will print, sign, and initial the agreement and return the signed agreement to facility operations. 
  • Reservations will be confirmed via email by facility operations.
  • Facility Operations must receive written notification regarding agents working on behalf the Event Sponsor.

Fees and Billing

  • Invoicing occurs after the event and terms are Net 30 from date of invoice; 
  • Billing for events is done on the basis of actual time (beginning with agreement starting time, including set up time, and ending at the time the facility is clear and restored to original condition), equipment requested and/or used, and personnel necessary for the event. 
  • If there are changes or additions to the event, the user (Event Sponsor) shall bear any additional expenses.
  • An estimate of charges will be assigned upon review of the application.

Cancellations

  • If it is necessary to cancel an event, the Facility Operations must be notified no later than five (5) business days prior to the scheduled event. Cancellation fees are outlined in the Facility Usage Agreement.
  • All date and time changes/cancellations are required to be received in writing. 

Facility Use and Services

Food Service

  • No outside food is allowed. Right of first refusal is given to Sodexo. Please call them at 701-483-2014. All linens can be arranged through Sodexo.

Internet

  • A secured guest wireless internet connection is available. Please let the Facility Operations know that you will need wireless internet connection. 
  • Guests need to sign the guest login sheet which is retained by Facility Operations.

Parking

  • Parking regulations are enforced seven days a week.
  • Parking is permitted in marked spaces in “Student/Visitor” lots only. 
  • The loading ramp behind Dorothy Stickney Auditorium is for loading/unloading or accessible parking only. 

For a full list of guidelines and rules click here.

Liability

Event Sponsor will hold DSU harmless and indemnify it against any public liability and/or property damage liability which may arise or accrue by reason of the use of the premises by the Event Sponsor.

Insurance

  • The Event Sponsor shall furnish to the university certificates of insurance and a copy of the additional insured endorsement showing DSU as an additional insured.
  • The coverage must be for a minimum of $1,000,000.00 of liability. The certificate of insurance must be received by the Facilities office at least 30 days prior to the scheduled event or the agreement and the event may be cancelled.

For a full list of guidelines and rules click here.