FAQ

FAQ

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Insurance Coverage

Internal Transfers

Parking for Employees

Tobacco Free Policy

Jeans Day

State Fleet Vehicles

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Insurance Coverage

Follow-up Contact Information:

Blue Cross/Blue Shield: 800-223-1704 or 701-282-1400
ND Pers State Office: 800-803-7377

Timeline

Report Submitted by Senator Loretta Heidt via the Thoughts and Concerns committee in October 2014
Senator Heidt visited with Jose at BCBS on 10/14
Senator Heidt visited with Rebecca at ND Pers State Office on 10/15

Summary 

Two different plans offered:

  1.       Grandfathered: lower deductible plan; does not cover all services
  2.       Non-Grandfathered: higher deductible plan (premium is approximately triple the cost)
  3.       Includes most services (birth control, screenings, preventative exams etc…)
  4.       Includes services in the Affordable Care Act

The state needs to be allowed to continue with the grandfathered plan and not be forced to move into the non-grandfathered plan which would include all ACA services/benefits.

The state wants to continue with our current grandfathered plan.

Any service can be added to the grandfathered plan such as birth control.  However, cost is the one of the main reasons why it has not been added.  Political issues/morals is another reason.

DSU falls under the ND state plan – DSU cannot opt to get a benefit added such as birth control.  It is at a state level only, that a service can be added.

Current plan is in place until June 30, 2015.  At this time the state will re-apply to keep its “current” plan without any additional services.  Once a plan is determined, it is in place for the biennium. 

A permanent state employee can opt for the high deductible health plan if they like.  That employee would be responsible for all additional expenses.  Can enroll as a new hire at anytime or wait until January of each year.

Documentation

Additional Insurance Information

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Internal Transfers

Follow-up Contact Information:

The following responses were gathered after speaking with Ms. Gail Ebeltoft in HR. All questions or concerns can be directed to Ms. Ebeltoft at 701-483-2530 or gail.ebeltoft@dickinsonstate.edu

Timeline

Senators Jessica Dowhaniuk and Perzen Polishwalla met with Ms. Ebeltoft to gather information on the following questions. Perzen and Jessica wrote up the responses and got them verified by HR again on 10/28/16.

Summary 

The Staff Senate Thoughts and Concerns Committee was contacted with questions regarding internal transfers. Further clarification was needed on how the process works, who should be notified and or if references from current supervisor is needed. We have broken down each question asked and have the corresponding responses below:

  1. Are staff allowed to apply for another open position on campus during their 6 month probationary period?

Yes, as per the Human Resources department on campus, the staff member will not be in any violation if they decide to apply for another open position on campus during their 6 month probation period.

 

  1. Are they to obtain approval from their current supervisor to apply for a new position? If so how is this communicated?

The staff member is highly encouraged and it is deemed best practice to let the current supervisor know that they are applying for another position but are not required to. Transferring during the 6-month probationary period the staff member has to give a week’s notice.  When there is an internal transfer, HR encourages the two unit supervisors to work together to establish the best transfer date.  Usually, the supervisors agree on two weeks, but it can be shortened or lengthened depending upon the needs of each unit.  Supervisors are usually very understanding of each other’s needs.  When a probationary employee transfers to a new position, the new supervisor completes the 6 months probationary evaluation.  

 

  1. Will the hiring committee consult their current supervisor for a reference prior to offering them a position?

In all cases it is important that the candidate is hired through an open and competitive search.The search committee may call or request a written recommendation from the current supervisor if the candidate has given permission to the search committee to contact the current supervisor. It is important to note that all candidates are asked in the application if the search committee can contact the current supervisor. If the candidate marks a “NO” the search committee cannot ask for any reference from the current supervisor.

As with external hires, internal transfers are authorized by the President.  The transfer recommendation is written by the supervisor who is requesting the transfer of an employee.  The supervisor sends the recommendation to his/her vice president or executive director.  That person signs and then sends it to the President for his review and approval. Only candidates that have been hired through an open search can be internally transferred.

 

  1. How will it be communicated to the current supervisor that the employee will be offered a new position on campus?

It is the employee’s responsibility to communicate to the current supervisor that they have been successful at finding another position on campus.  It is important that the supervisor knows promptly so that they can post the new vacancy.  In my opinion, it is common courtesy.

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Parking for Employees

Follow-up Contact Information:

The following responses were gathered after speaking with Mr. Jack Schulz, Director of Security and Emergency Management at DSU. All questions or concerns can be directed to Mr. Schulz at 701-483-1068 or jack.schulz@dickinsonstate.edu

Timeline

Senator Loretta Heidt met with Mr. Schulz to gather information on the concerned question. (Posted January 2016)

Summary 

The Staff Senate Thoughts and Concerns Committee was contacted with a concern involving designated parking spaces for Resident Directors of Selke Hall, DeLong and Woods and not for other DSU employees. Please see Mr. Schulz responses below:

  • Resident Directors have been assigned 2 parking spaces at Selke and DeLong Halls and 1 at Woods Hall.
  • These staff are not only employees of the university, but also have their primary residence on campus located in the respective halls.
  • The spots were allocated based on current need of the Resident Directors & their families at each Hall and placed in locations similar to your own driveways or parking spots assigned in your apartment lot.
  • This practice is similar to other Universities I have spoken with, with the following exception.
  • All Staff (Faculty & Employees) Permits are given to our Staff at no charge.
  • Parking at other Universities in the Midwest for Staff Permits is somewhat different, ranging from $250.00 a year to over a $1000 per semester dependent on which parking area you are assigned and which University you are employed by.
  • This seems to make our parking program for staff a bargain.
  • The Security Vehicle has assigned parking for faster response time in case of emergencies.
  • There are no other specifically assigned spots on campus.
  • Currently there has been no need for additional parking designated for faculty and staff. The Scott/Weinbergen parking lot has consisted of many open parking spaces at any time during the working day.

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Tobacco Free Policy

Dickinson State University is a tobacco free campus. The responsibility for the enforcement and communication of the tobacco free policy rests with all members of the university community. Visitors, contractors, and other individuals on campus who are in violation of the policy should be reminded of the policy and asked to comply by discarding the tobacco product.  All staff, faculty, and students violating the policy should be reminded of the policy and asked to comply as well. If you have concerns with the Tobacco Free Policy, please contact your immediate supervisor.

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Jeans Day

The purpose of weekly Friday "Jeans Day" is to support the Staff Senate general fund, the Staff Senate Scholarship fund, and the quarterly Staff Senate donation to a Dickinson charity. Employees are encouraged to donate $1.00 each Friday to wear jeans, so that these funds can be supported.

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State Fleet Vehicles

Follow-up Contact Information:

The following responses were gathered after speaking with Mr. Mick Riesinger, Director of Facility Operations at DSU. All questions or concerns can be directed to Mr. Riesinger at 701-483-2389 or Mick.Riesinger@dickinsonstate.edu

Timeline

Senator Heidt met with Mr. Riesinger to gather information on the concerned question. (Posted January 2016)

Summary 

The Staff Senate Thoughts and Concerns Committee was contacted with a concern involving the cleanliness of State Fleets.  Please see Mr. Riesinger’s responses below:

  • State fleet vehicles that are returned in the scheduled time that they are reserved for should have the fuel filled and personal items/trash removed from the vehicle. Facilities checks over these vehicles for damages, cleans them as needed and services accordingly. What does happen occasionally is that vehicles do not always get returned promptly that are reserved for another party and by the time that Facilities gets them, the vehicle is going back out on the road.
  • This is the first actual concern that I am aware of in several years about cleanliness and should this occur, Facilities needs to be aware of it so that we can address the problem with the previous driver. It is also important that vehicle keys are returned promptly and if a driver comes in late in the day, just drop keys in the lock box on the front of the shop.

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