Faculty Senate Constitution and Bylaws
CONSTITUTION OF THE FACULTY SENATE OF DICKINSON STATE UNIVERSITY
President Approved and Recommended to the
North Dakota State Board of Higher Education
5/12/88, 11/17/95, 2/15/96, 4/17/97, and 1/15/98
SECTION A - Responsibilities of the General Faculty at Dickinson State University
A university community is established to promote free inquiry into all areas of human endeavor. The faculty of Dickinson State University has the responsibility to express its concern for the welfare of the University, to discuss and develop ideas for university improvement, to contribute to the formulation of general university policy and to provide for reliable channels of communications among all segments of the university community.
SECTION B - The Faculty Senate of Dickinson State University
To facilitate the exercise of the responsibilities outlined in Section A, those responsibilities are hereby delegated by the General Faculty of Dickinson State University to a representative body to be called the Faculty Senate of Dickinson State University. The Faculty Senate accepts the responsibility of recommending policies to the president of the University affecting the educational activities of the University, subject to the laws of the State of North Dakota and to the policies and directives of the North Dakota State Board of Higher Education. To fulfill its functions, the Faculty Senate will be free to study, debate and deliberate on all matters of general faculty concern.
SECTION C - Definition of Faculty
The General Faculty of Dickinson State University will consist of the president, vice presidents and all persons carrying the rank of professor, associate professor, assistant professor or instructor. For the purpose of membership on the Faculty Senate, the Academic Faculty will include all persons engaged in regular full-time academic service to the University as defined in the Dickinson State University Faculty Handbook. An exception will be the student representative elected by the students. A faculty member who is employed full time and who gives a minimum of half-time academic service to the University may serve on Faculty Senate Councils and Committees even though he/she may not meet the full-time academic service criteria for Senators. Exceptions to the academic service criteria will be administrative and student representatives as specified.
ARTICLE I - General Purpose, Jurisdiction and Duties of the Faculty Senate
SECTION A - General Purpose
The primary aim of including a Faculty Senate in the organizational structure of Dickinson State University is to facilitate and coordinate faculty participation in the recommendation and development of educational policies and in the formulation of procedures for their implementation. Such policies shape the responsibility and character of the institution and define its future growth. To provide for continuing concern and policy review, it is the purpose of the Senate to:
1. Provide a structure of councils and committees created by the Faculty Senate to be responsible to that body through the Senate to the faculty.
2. Coordinate faculty responsibilities and activities as exercised through the various councils and committees.
3. Promote the ethics and ideals, as well as rights and duties, of the academic profession at large.
4. Advance the members' general welfare and their security in the profession by serving as the voice of the faculty when its members wish to speak on matters of common concern.
5. Assist cooperation among faculty members and all groups which comprise Dickinson State University.
SECTION B - Jurisdiction and Duties of the Faculty Senate
1. Academic Affairs
a. The Faculty Senate will recommend policies governing such academic matters as requirements for admission, courses and curriculum, degree requirements, academic standards for students and for the institution, and evaluation of the education program.
2. Faculty Affairs
a. It will be the duty of the Faculty Senate to stimulate improvements in professional standards by the recommendation of policies concerning employment, qualifications, improvement in teaching methods, work loads, promotions, tenure, retirement and all other matters affecting the welfare of the faculty.
b. It will be the duty of the Faculty Senate to take desirable measures to improve administrative-faculty-student relationships.
3. Student Affairs
It will be the duty of the Faculty Senate to participate in the review and the recommendation of policies regarding student orientation, guidance, financial aids and scholarships, extra-curricular activities, student housing and all other matters affecting the welfare of the students.
4. Teacher Education
It will be the duty of the Faculty Senate to participate in the review and recommendation of changes in teaching majors and minors, approve policies for admission and retention in teacher education, review teacher education policies and promote communication among University personnel engaged in preparing teachers.
5. All University Affairs
It will be the duty of the Faculty Senate to participate in the review and recommendation of policies concerning public relations, University assemblies, commencements and public gatherings, publications, campus development and the efficient use of University facilities.
ARTICLE II - Membership of the Faculty Senate
SECTION A - Elected Members
1. An elected member of the Faculty Senate will be a full-time faculty member who holds the rank of professor, associate professor, assistant professor or instructor and who has completed a minimum employment of one year at Dickinson State University. (Amended 4-17-99)
2. The term academic area refers to departments.
3. Each academic area, as defined above, will elect one representative to the Faculty Senate. A tenured faculty member from each college will be elected to serve as senator at large.
4. An academic area that has no tenured faculty member who holds academic rank of instructor or higher may be represented by electing a non-tenured faculty member who holds academic rank of instructor or higher until such time as that academic area has a faculty member who holds tenure. An academic area that has no member who has two years at Dickinson State University may be represented by electing a member with less than two years at Dickinson State University until such time as that academic area has a member who has two years at Dickinson State University. An academic area that has no member who holds academic rank of instructor or higher may be represented by electing a full-time lecturer until such time as that academic area has a member who holds academic rank. (Amended 4-17-99)
5. One student representative will be elected by the students. The student representative does not have voting rights. (Amended 3-22-01)
SECTION B - Ex Officio Members
1. The president of the University will be an ex officio member of the Senate.
SECTION C - Term of Office of Senators
1. Regular election to the Senate will be for a term of two years with no limit placed on the number of terms any individual may serve, except that no more than three terms may be consecutive.
2. Vacancies in the Senate will be filled from the respective academic areas for the unexpired terms.
SECTION D - Nomination and Election of Candidates for the Faculty Senate
1. As terms expire, academic areas will in April nominate and elect their representative to the Faculty Senate who will take office at the beginning of the next academic year.
2. In the absence of a Senator during a term or a summer session, the academic area will choose a replacement from his/her academic area.
ARTICLE III - Organization of the Faculty Senate
SECTION A - Officers
1. A president, vice president and secretary of the Faculty Senate will be elected by the Senate from the Senate membership. The president and vice president will be tenured, and the vice president will be considered the president-elect. The officers will serve terms of one year, and the secretary will be eligible for re-election.
2. The president will:
a. Be the presiding officer of the Faculty Senate and of its Executive Committee.
b. Call academic faculty meetings--at the Senate president's discretion--when there are matters of immediate concern to the faculty and preside over such meetings. The president of the University will call all general faculty meetings.
3. The vice president will perform the duties of the president in the absence of the president.
4. The secretary of the Senate will:
a. Prepare the minutes of the meetings of the Faculty Senate and distribute them to all members of the faculty and to the president and vice president of the University no later than seven days following a regularly scheduled meeting of the Faculty Senate.
b. Distribute to all members of the faculty and to the president and vice president of the University, no later than four days in advance of any meetings of the Faculty Senate, copies of the agenda for that meeting.
SECTION B - Executive Committee
1. The Executive Committee will consist of the officers of the Faculty Senate and two senators elected by the Senate.
2. The following duties will be the specific responsibility of the Executive Committee.
a. It will appoint members of each council and committee for the ensuing year who are not covered under the provisions of Article III, Section C.
b. It will serve as the advisory group of the Faculty Senate when called upon by an officer of the administration. It will refer to the appropriate council or committee any question of policy on which advice is sought.
c. It will receive the reports and minutes of all councils and committees of the Faculty Senate and will transmit them to the Senate for action.
d. It will cause matters recommended by the Senate to be brought to the attention of the appropriate administrative officer for action and will report to the Faculty Senate the action taken.
e. It will take such emergency action as appropriate to meet defined responsibilities of the Senate with such action to be presented at the next regular meeting of the Faculty Senate.
f. It will refer to the appropriate council or committee such matters as are approved by the Faculty Senate for study.
g. It will prepare the agenda for meetings of the Faculty Senate.
h. It will insure that nominations and elections are carried out as specified.
i. It will appoint yearly a Parliamentarian.
j. It will arrange at least one Faculty Meeting each semester to insure open lines of communication between the faculty and the Senate. It will prepare and distribute an agenda at least three days before the meeting. The Senate President will preside over the meetings.
k. It will establish committees as it deems necessary.
SECTION C - Councils
1. Permanent councils will be the Curriculum Council, the Faculty Policies Council, the Student Policies Council, the Teacher Education Council and the Promotion and Tenure Council.
2. The following are the specific responsibilities of each permanent council:
a. It will form subcommittees that it deems necessary and will report to the executive committee the personnel for each of its subcommittees. In so far as is expedient, the chairperson of each subcommittee will be a member of the parent permanent council. Not more than 50 percent of the membership of a subcommittee will be Senators.
b. In advance of each Faculty Senate meeting, it will transmit its reports and minutes and the reports of its subcommittees with recommendations to the Senate for action. Before action is taken on any council recommendation, Senate approval must be obtained.
3. Each member of a permanent council of the Faculty Senate will serve on that council from the time of his/her election or appointment until the election or appointment of a successor.
4. Election to the Curriculum Council, the Faculty Policies Council, the Student Policies Council and the Teacher Education Council will be for a term of two years, except for Faculty Senate and student representatives who will be appointed yearly. Terms will be staggered so that approximately one-half of the elected membership will carry-over into the second year of their terms each year.
Election to the Promotion and Tenure Council will be for a three year rotating term. No limit is placed on the number of terms an individual may serve, except that no more than three terms may be consecutive.
5. Vacancies that occur during a term of office will be filled according to the provisions for electing or appointing the council member. A replacement will serve out the remainder of the vacated term and then be subject to re-election or reappointment.
6. As terms expire, council members for the ensuing academic year will be elected or appointed and ratified in April and will take office at the beginning of the academic year. Faculty Senate will choose council chairpersons in May who will assume their duties at the beginning of the academic year.
7. Each council will hold regular meetings at least once a month during the academic year.
8. Each council chairperson will prepare an agenda to be distributed to council members and members of the executive committee at least three days in advance of each meeting.
9. A matter within the scope of council jurisdiction may be presented in writing through one of the following channels to the council chairperson who will place the matter on the agenda for the next meeting:
a. by action of the academic area. Curriculum changes in academic programs must come through the affected academic area(s).
b. by action of the Executive Committee or the Faculty Senate.
c. by action of an administrative committee.
d. by action of the council on an item submitted by a council member.
A copy of any proposal made through the above channels must be sent to the chief administrator(s) responsible for those affairs two days in advance of being placed on the agenda.
10. Each council will distribute copies of the minutes of each meeting to the Faculty Senators or the general faculty within five days of each council meeting. Items that are to receive Faculty Senate action should be so designated.
11. The council chairperson or his/her designee will report the action taken by the council at the next Faculty Senate meeting and present recommendations of the council to the Senate for actions.
12. Curriculum Council
The Curriculum Council will:
1. Study all academic areas at Dickinson State University and make recommendations concerning those areas to Faculty Senate.
2. Deal with, but not be restricted to, the following specific concerns:
a. The evaluation of educational programs.
b. The review and development of new courses and curriculum.
c. The maintenance and improvement of the teaching environment.
3. Receive and gather reports of the deliberations and actions of all permanent and temporary entities, regularly constituted or ad hoc, which deal with and have influence on the academic welfare of the University for purposes of information, disposition and referral to the Senate.
The members will consist of one member of Faculty Senate appointed by the Executive Committee and ratified by the Faculty Senate, the chief administrator of academic affairs or his/her designee, the registrar of the University, one student appointed by the President of the Student Senate and one representative elected from each of the departments. The chairperson will be elected by the Faculty Senate from the membership of the Council.
13. Teacher Education Council
The Teacher Education Council will approve all changes in teaching majors and minors prior to approval by the Faculty Senate, establish policies for admission and retention in teacher education, review teacher education policies and promote communication among University personnel engaged in preparing teachers.
The members will consist of one member of Faculty Senate appointed by the Executive Committee and ratified by the Faculty Senate, one administrator chosen by the president of the University, teacher education students at the junior or senior level (one in elementary and one in secondary) chosen by the Student Senate president, the chairperson of the Department of Teacher Education, all faculty members from the Department of Teacher Education, the head of the NCATE Professional Education Unit (if not one of the above), and all faculty members of the unit as defined for NCATE. The chairperson of the Department of Teacher Education will serve as the chairperson of the Teacher Education Council. (Amended 1-18-98)
14. Faculty Policies Council
The Faculty Policies Council will evaluate and make recommendations upon policies and programs related to all affairs related to faculty welfare.
The members will consist of a Council chairperson, who must be a Faculty Senator, and four faculty members appointed by the Executive Committee.
15. Student Policies Council
The Student Policies Council will regularly review, evaluate and recommend policies and programs related to student services and student affairs.
The members will consist of one member of the Faculty Senate appointed by the Executive Committee and ratified by the Faculty Senate, the chief administrator of student services or his/her designee, two representatives from the College of Arts and Sciences, two representatives from the College of Education, Business and Applied Sciences and one faculty member at large, appointed by the Faculty Senate Executive Committee.
Student members will include the Student Senate president or his/her designee and four students selected by the Student Senate, one from each of the four undergraduate classes. The chairperson will be elected by the Faculty Senate from the membership of the Council.
16. Promotion and Tenure Council
The Promotion and Tenure Council will:
1. Carry responsibility for receiving applications for promotion and tenure. Those applications will follow the procedures as set forth in the Faculty Handbook and in accordance with the State Board of Higher Education Recommendation for Tenure. Except that following review of results, the council will make recommendations on each submission to the president or his/her designee.
2. Be responsible for reviewing and developing recommendations on professional standards to be met by colleagues to assure they are in accord with standards set by the North Central Accreditation Association and such other accreditation bodies as may be appropriate. These recommendations will be made to the Office of the President for final review.
Members of the Promotion and Tenure Council will be made up of one professor, one associate professor and one assistant professor elected by the Faculty Senate. The chairperson will be elected by the members of the Council.
ARTICLE IV - Meetings of the Faculty Senate
SECTION A - Frequency of Meetings
Regular meetings of the Faculty Senate will be held at least once a month throughout the academic year. Additional meetings may be called during the academic year and the summer session by the Executive Committee. All members of the Senate will receive written notification of special meetings at least 24 hours in advance of such meetings.
SECTION B - Agenda of Meetings
The agenda prepared for each meeting will be distributed to all faculty members at least four days prior to any regular meeting.
ARTICLE V - Placing Matters Upon the Agenda for Meetings of the Faculty Senate
A matter for Senate consideration may be presented in writing by any member or group of members of the faculty to the president of the Faculty Senate, who will see that the matter is placed on the agenda for the next meeting.
ARTICLE VI - Amendments
This constitution may be amended at any meeting of the academic faculty by a two-thirds vote of the members present and voting, provided that the members of the academic faculty have had in their hands a copy of the proposed amendment(s) at least two weeks in advance of the meeting at which the vote is taken. The Faculty Senate Constitution is subject to presidential approval.
The procedures for placing a proposed amendment before the faculty are (1) the submission of a proposal to the Executive Committee of the Senate, which may delegate one of the committees to study the proposal, followed by its appearance on the agenda of the Senate and, if approved by the Senate, then submission to the general faculty or (2) the submission of a petition signed by 15 faculty members to the president of the University, which would make it mandatory for the proposal to appear on the agenda for the next meeting of the general faculty.
ARTICLE VII - By-Laws
By-laws of the Dickinson State University Faculty Senate may be adopted or amended by a majority vote of the Senators present and voting at an official meeting of the Faculty Senate as prescribed in Article IV, Section A, provided that the by-law or amendment to a by-law was proposed at a previous meeting of the Faculty Senate and was included on the agenda for the meeting at which a vote is proposed.
1. A quorum will consist of not fewer than 50 percent plus one of the voting members of the Faculty Senate, and no meeting will be official unless a quorum is present.
2. The position on the Faculty Senate (a) held by a faculty member appointed to a position in a different academic area from the academic area which elected that member to the Faculty Senate or (b) held by a faculty member appointed to a position which makes that members ineligible for election to the Faculty Senate will be declared vacant.
3. If a Senator finds it necessary to be absent from a Senate meeting, a replacement should be chosen from the same academic area. The replacement must notify the secretary at the beginning of the Senate meeting of the substitution.
4. The Salary/Fringe Benefit and Grievance Committees are sub-committees of the Faculty Policies Council. Each committee will establish regular meeting times, at least one per semester or when necessary, and communicate the meeting times to the Executive Committee of the Senate.
5. Terms for all committees where terms of office are not specified will be two years.
6. Each committee which does not send regular minutes to the Executive Committee will file brief progress reports at least once per month.
7. The Faculty Senate shall follow Roberts Rules of Order.
8. All ex-officio members of the Faculty Senate councils and committees shall have voting privileges.
9. The Committee on Committees, a sub-committee of the Faculty Policy Council, will recommend to the Faculty Senate and the Executive Committee of the Faculty Senate qualified faculty willing to serve on the committees and councils that the Faculty Senate or Executive Committee of the Faculty Senate are responsible for choosing. A tentative report of the operating membership and procedures for all councils and committees will be submitted to the faculty and staff by September 30 of each year with an updated report submitted within one week of completion. The committee will be composed of two members, who will serve two year staggered terms. The chair of this
committee will be the member in the second year of his or her term. Though not required, members should belong to the faculty senate and have served at least four years as faculty members. The members will be elected by the Faculty Senate.
Amended December 14, 2000